International Atomic Energy Agency
Vacancy Notice No. 2012/221

Position and Grade: Safeguards Information Assistant (G-5)
Organizational Unit: State Factor Analysis Section
Division of Information Management
Department of Safeguards
Duty Station: Vienna, Austria
Issue Date: 27 April 2012
Application Deadline: 25 May 2012
Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes: 2.J.07

Organizational Setting

The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for more than 170 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.

The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; and three Technical Divisions, (i) Division of Concepts and Planning, (ii) Division of Information Management, and (iii) Division of Technical and Scientific Services, as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Systems.

The Division of Information Management (SGIM) comprises four sections and provides the Department of Safeguards with services of data processing, secure information distribution, information analysis and knowledge generation necessary to draw independent, impartial and credible safeguards conclusions.

Main Purpose

Under the supervision of a Senior Information Analyst, the Safeguards Information Assistant collects and processes information in support of the State evaluation process and in-field activities and communicates relevant information and conclusions to the appropriate IAEA staff.

Working Relationships

The Safeguards Information Assistant has contact with staff of all levels within the Secretariat. The Safeguards Information Assistant is relied upon to gather information required for the work of the Senior Analyst and Section and so tact and discretion are of utmost importance.

Functions / Key Results Expected

  • Assist with administrative support to analysts, experts, and ad-hoc working groups by reviewing and analysing large volumes of data and conducting daily searches and collection of safeguards-relevant information to provide input to the State evaluation process.
  • Assist with the preparation of task reports in cooperation with analysts and experts, ensuring accuracy and consistency by applying the rules of the IAEA Style Manual and secure their timely dispatch according to SIC and SIS-C schedules to complement the State evaluation process.
  • Assist with the collection, collation and analysis of information relevant to safeguards to contribute to the drawing of safeguards conclusions, and provide this information to the Department.
  • Provide assistance to other staff in the Section and Division, acting as a back up for other Safeguards Information Assistants during times of absence.

Knowledge, Skills and Abilities

  • Working knowledge of information collection tools and methodologies, with a particular focus on analysis of trade data.
  • Very good understanding of international safeguards concepts.
  • Ability to solve problems that may arise with the information sources and propose solutions and improvements to the collection system.
  • Good understanding of computer work station systems for communicating with the mainframe and operating in a Local Area Network.
  • Interpersonal skills: Ability to act with tact and discretion and work effectively in a multicultural team with sensitivity and respect for diversity.
  • Organizing skills: Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines, and adapt to constantly changing demands and multitasking.
  • The ability to develop appropriate methodologies for addressing specific information research and dissemination problems and applying these methodologies in an independent manner.
  • Computer skills: Proficiency in MS Office 2010, which is the IAEA standard (Word, Excel, Outlook, PowerPoint), and the ability to use databases.

Education, Experience and Language Skills

  • Completed secondary education.
  • Minimum of five years of working experience supporting analysis processes, preferably in an international environment.
  • Experience with database management, data retrieval applications and document management desirable.
  • English language test (level 2) and typing test (level 2) to IAEA standard.
  • Language Skills: Excellent command of written and spoken English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, Spanish) an advantage.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €39 880 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at External applicants are required to apply online at You can find more information about employment opportunities and working at the IAEA at No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered.

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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