International Atomic Energy Agency
Vacancy Notice No. 2012/271

Position and Grade: Transport Clerk (G-4)
Organizational Unit: Transport and Shipment Unit
Transport and General Support Section
Division of General Services
Department of Management
Duty Station: Vienna, Austria
Issue Date: 23 October 2012
Application Deadline: 22 November 2012
Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes: 2.N

Organizational Setting

The Division of General Services is one of the six Divisions in the Department of Management. It provides service functions through the Director's Office and five Sections: Facilities Management, Seibersdorf Facility Management, Archives and Records Management, Transport and General Support, and Commissary Management.

Under the Transport and General Support Section, the Transport and Shipment Unit is responsible for the handling of approximately 300 freight authorizations per year. These involve shipment/removals and storage of household goods at a value of about Euro 3.2 million, handling of approximately 1,000 shipments, both outgoing and incoming, and handling of the IAEA's official vehicles.

Main Purpose

Reporting to the Supervisor of the Transport and Shipment Unit, the Transport Clerk provides assistance in administering the IAEA official cars. He/she assists IAEA staff and staff of accredited Missions and Embassies in registration and de-registration including customs clearances of imported and purchased vehicles. He/she provides guidance in sale and purchase of used cars.

Working Relationships

The Transport Clerk is in close and constant contact with staff at large, the Austrian Foreign Ministry, custom officials, police authorities, insurance companies and automobile representatives. Contacts involve discussion, explanation, and sometimes negotiation.

Functions / Key Results Expected

  • Register and de-register of vehicles including control and monitor of diplomatic license plates and provide advice to staff as necessary.
  • Advise and assist staff in the sale and purchase of vehicles (used and new) including technical inspection and customs clearance procedures.
  • Provide advice on customs clearance as part of household removals.
  • Liaise with the Austrian Foreign Ministry, custom officials, tax authorities, police authorities, insurance companies and various automobile representatives to keep abreast with the developments relating to sale, purchase and taxation of cars.
  • Provide advice to staff regarding local traffic and driving license regulations.
  • Assist staff in the event of theft of vehicles including submission of accident reports to the insurance companies.
  • When required to assist in other transport and shipment matters to include but not limited to: household removals, shipments, scheduling of buses and drivers.

Knowledge, Skills and Abilities

  • Thorough knowledge of Austrian import laws and regulations and practices concerning sale and purchase of vehicles and public traffic.
  • In-depth knowledge of Austrian traffic laws.
  • Organizing skills: Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines, and adapt to constantly changing demands and multitasking.
  • Interpersonal skills: Ability to work effectively in a team and to interrelate in a customer-friendly fashion with staff at all levels as well as with external counterparts.
  • Analytical skills: Ability to use initiative and judgment appropriate to situations.
  • Excellent communication skills to include the ability to operate effectively across organizational boundaries and the ability to establish and maintain working in a multicultural environment.
  • Possesses a high degree of attention to detail.
  • Good computer skills and knowledge of Microsoft Office 2010 (Outlook, Word, Excel) which is the IAEA standard.

Education, Experience and Language Skills

  • Completed secondary education.
  • Minimum of four years of relevant experience, two of which in an international organization.
  • English Language Test (Level 2) and English Typing Test (Level 2) to IAEA standard.
  • Excellent knowledge of written and spoken English. Fluency in German essential. Knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian, Spanish) an advantage.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €34 469 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at External applicants are required to apply online at You can find more information about employment opportunities and working at the IAEA at No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered.

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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