International Atomic Energy Agency
Vacancy Notice No. 2012/285

Position and Grade: Translation Assistant (G-5)
Organizational Unit: English Translation Section
Division of Conference and Document Services
Department of Management
Duty Station: Vienna, Austria
Issue Date: 3 January 2013
Application Deadline: 2 February 2013
Type of Appointment: Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes: 2.O.05

Organizational Setting

The Division of Conference and Document Services is one of the six Divisions in the Department of Management. One of the main functions assigned to the IAEA under its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To enable the effective exchange and dissemination of information relevant to the IAEA's work and mandate between the Secretariat and Member States, the Division of Conference and Document Services coordinates and supports the implementation of these activities by organizing meetings and conferences, issuing documents in the six official IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and preparing and distributing publications.

The English Translation Section is one of six Translation Sections in the Division providing translations of a broad range of documents and publications into the official languages. It is responsible for translating documents into English.

Main Purpose

As a member of a team led by the Section Head, the Translation Assistant processes, formats, incorporates changes in and proofreads documents translated into English. The Translation Assistant is responsible for the final quality control of technically complex and sensitive texts ensuring accuracy and completeness before dispatching and, where appropriate, uploading them on the IAEA's website.

Working Relationships

The Translation Assistant works in a team with staff in the Section and in the Division on issues related to text production in English. He/she may contact staff in the Language Services Support Section to seek clarification regarding documents. He/she also liaises directly with the Section's clients about deadlines, submission and return of files requiring special treatment, handling of complex diagrams, etc.

Functions / Key Results Expected

  • Process, proofread and finalize highly sensitive and technically complex texts in English in accordance with established quality control guidelines, ensuring accuracy and consistency of texts by checking spelling, punctuation, grammar, syntax and completeness.
  • Check and format complex texts containing tables, charts, figures, diagrams, references, to ensure accurate presentation.
  • Pre-translate and analyse texts using computer-assisted translation software (CAT).
  • Create, where appropriate, the final version of texts as PDF files for dispatching, archiving and uploading on the IAEA's website.
  • Align externally translated texts and update the CAT memory with reliable texts.
  • Coordinate the work of support staff to ensure efficient processing of documentation.
  • Provide guidance to support staff in processing complex documents and perform final quality control of such documents.
  • Assist in finding the most efficient ways to solve translation software-related problems.

Knowledge, Skills and Abilities

  • Professional knowledge: Good knowledge of the translation process and ability to follow established guidelines.
  • Computer skills: Proficiency in MS Office 2010, which is the IAEA standard (Word, Excel, Outlook, PowerPoint).
  • Good knowledge of specialized translation software or ability to learn about such software quickly and apply new technologies.
  • Organizing skills: Ability to establish priorities and respect deadlines. Ability to work independently and accurately under time pressure for extended periods.
  • Accuracy and ability to pay attention to detail.
  • Interpersonal skills: Ability to work effectively in an international team with sensitivity and respect for diversity.
  • Knowledge sharing: Ability to provide training and guidance to support staff on the relevant procedures as required.

Education, Experience and Language Skills

  • Completed secondary education.
  • Minimum of five years of relevant working experience.
  • Perfect command of English as mother tongue or principal language of education.
  • Successful completion of the English Translation Section's language and text processing tests desirable.
  • English Language Test (Level 1) and English Typing Test (Level 1) to IAEA standard.
  • Experience in processing and proofreading English texts with a high standard of speed and accuracy.
  • Fluent knowledge of written and spoken English. Knowledge of another official IAEA language (Arabic, Chinese, French, Spanish or Russian) an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €41 082 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at External applicants are required to apply online at You can find more information about employment opportunities and working at the IAEA at No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered.

Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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