International Atomic Energy Agency
Vacancy Notice No. 2012/137

Position and Grade: Secretary - Policy-Making Organs (D-1)
Organizational Unit: Secretariat of the Policy-making Organs
Offices reporting to the Director General
Duty Station: Vienna, Austria
Issue Date: 19 December 2012
Application Deadline: 29 January 2013
Type/Duration of Appointment: Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Secretariat of the Policy-Making Organs is one of the offices reporting to the Director General. The Secretariat provides support for the planning and conduct of business and meetings to enable the Policy-Making Organs (the General Conference and Board of Governors) to effectively perform their statutory responsibilities and their other functions, and to ensure that all meetings of the Policy-Making Organs are conducted efficiently.

Main purpose

Reporting to the Director General, the Secretary facilitates consultation and cooperation among the governing bodies and between them and the Secretariat. The Secretary coordinates the provision of a wide variety of reports and documents for the Policy-Making Organs.


The Secretary is: (1) a leader, encouraging and inspiring the identification and implementation of innovative solutions and best practices that address the priorities of the stakeholders; (2) the principal adviser to the Policy-Making Organs, Member States, Director General, and senior managers throughout the IAEA on the substantive consultation and business processes and requirements of the Policy-Making Organs; (3) a manager, acting in accordance with the IAEA's values and ethical standards in making decisions regarding financial, human, information and knowledge resources.


The Secretary coordinates the management of Policy-Making Organ relationships and liaison processes. The Secretary works directly with members of the Policy-Making Organs, committees, Member States, all IAEA offices, departments and divisions, and other partners including international, intergovernmental and non-governmental organizations to provide strategy for the IAEA's mandate.

Functions / Key Results Expected

  • Serve as Secretary to the Policy-Making Organs and their subsidiary bodies including the General Committee, Programme and Budget Committee, Technical Assistance and Cooperation Committee and ad hoc working groups, and support their consultative, decision-making and communication processes.
  • Ensure timely preparation and distribution of agendas, minutes, and decisions of the Policy-Making Organs.
  • Coordinate content and submission of documents for the Board of Governors and General Conference.
  • Hold consultations preceding formal meetings and ensure that all decisions of the Policy-Making Organs and their subsidiary bodies are documented and communicated.
  • Liaise with Member States and other IAEA partners, the Chairman of the Board and President of the General Conference to organize and coordinate extensive consultations on matters being considered by the Policy-Making Organs.
  • Act as facilitator between the Secretariat and Member States to bring together divergent points of view.
  • Coordinate the development and preparation of detailed briefs, speaking notes, draft decisions and conclusions for the Chairman of the Board and President of the General Conference and assist them in the conduct of meetings.
  • Facilitate communication between the Chairman of the Board, President of the General Conference, Member States, IAEA departments, and other parties.
  • Provide direction for, lead, and efficiently manage an innovative and effective team and related resources.

Knowledge, Skills and Abilities

  • Thorough knowledge of management principles and the ability to manage a multicultural team and foster an environment that promotes good performance, integrity, self-development and innovation.
  • Strong understanding of the working environment in international organizations and of broad international issues affecting the successful delivery of programme results.
  • Ability to formulate policies and procedures and develop and implement new strategies.
  • In-depth knowledge of all facets of professional responsibilities, including professional principles, techniques, practices and regulations.
  • In-depth knowledge of the IAEA Statute, Rules of Procedure, regulations, practices and precedents.
  • Expert knowledge of international issues relevant to the IAEA mandate.
  • Ability to evaluate international political situations, identify issues, and provide authoritative advice on consultative and procedural options.
  • Ability to effectively and efficiently assign, monitor and manage the Secretariat's financial, human, information and knowledge resources.
  • Ability to create an environment for open communication within and across organizational boundaries.
  • Excellent presentation and communication skills, including the ability to deliver briefings to diverse target audiences and conduct meetings with senior management and representatives of Member States and other stakeholders.
  • Strong negotiation and persuasion skills, the ability to effectively advocate the organization's requirements, and the ability to defend IAEA interests in the event of disputes, claims and interventions by external entities/authorities.
Analytical and Strategic Thinking
  • Ability to translate vision into action by positioning the Secretariat to meet emerging trends and strategic goals.
Teamwork / Relationships
  • Ability to move initiatives forward in a consensus-driven environment.
  • Ability to build an effective team of senior managers, foster team spirit, and inspire, motivate and empower staff.
  • Understanding of gender and cultural diversity and sensitivity to related issues.

Education, Experience and Language Skills

  • Advanced university degree in international relations, international public administration, or other relevant area.
  • Minimum of 15 years of professional experience in international relations, international public administration, or other relevant area.
  • Minimum of five years of senior-level experience in an international organization, the public sector, a non-profit organization, or equivalent.
  • Diplomatic negotiating experience.
  • Fluency in written and spoken English. Working knowledge of German desirable. Knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian or Spanish) an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $95 394 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $53 993*, dependency benefits, diplomatic status, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance.

How to apply to the IAEA

Complete an Online Application

* Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

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