International Atomic Energy Agency
Vacancy Notice No. 2013/040

Position and Grade: Human Resources Specialist (P-3)
Organizational Unit: Human Resources Planning Section
Division of Human Resources
Department of Management
Duty Station: Vienna, Austria
Issue Date: 25 April 2013
Application Deadline: 22 May 2013
Type/Duration of Appointment: Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, works with the press to help clarify the technically complex work of the IAEA, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of Human Resources plans, acquires and manages human resources to effectively implement the IAEA programmes. It thus delivers the full spectrum of human resource services, including HR organizational development and planning, talent acquisition and development, performance management, and administration of compensation and benefits. The Division serves a multicultural workforce of approximately 2300 people from diverse scientific, technical, managerial and professional disciplines.

The Human Resources Planning Section provides strategic advice to managers in planning HR capacity to meet future programmatic needs. The Section is a major driver of the HR Reform and responsible for organizational development activities, organizational design, grading structures, job design and post classification.

Main purpose

Reporting to the Section Head, the HR Planning Specialist ensures the integrity in the application of the classification standards across the IAEA and ensures the quality and relevance of the Job Descriptions.


The HR Planning Specialist is: (1) a specialist, providing advice to managers and staff on job evaluation, classification and design, and; (2) an evaluator analyzing complex cases related to job classification and job design, and making recommendations.


The HR Planning Specialist establishes the trust of management and staff by providing sound advice and guidance on all issues related to Job Design and Classification.

The HR Planning Specialist also builds on networks of specialists and counterparts in other international organizations to exchange experience on innovative policies and best practices and provides a second opinion on complex classification issues.

Functions / Key Results Expected

  • Classify Professional posts and review the classification of General Service posts prior to Vacancy Notice action. Carry out desk reviews of senior professional posts and lead the sectional review of audits. Recommend review of posts or group of posts and advise Programme Managers on classification issues.
  • Ensure that job descriptions in the Professional and General Service category are updated. Promote the development of Generic Job Descriptions by identifying job families to be covered by Generic Job Descriptions, interviewing staff and assisting managers during the design phase.
  • Support the HR planning process by preparing background information, identifying HR issues to be discussed, contributing to the review of the HR actions, and monitoring the implementation of actions agreed upon.
  • Contribute to the review of restructuring proposals by assessing the impact of the restructuring on work allocation, grading patterns, staffing levels, and job design, thus ensuring an optimum staffing structure for programme delivery.
  • Oversee the post management system and the preparation of the IAEA's Staffing Table and ensuring that requests for staffing table changes are in line with established procedures.
  • Oversee the preparation HR statistics and reporting to internal and external customers. Analyse HR data, foresee trends, and identify problems. Forecast HR requirements using appropriate planning tools.
  • Contribute to the development of HR concepts and policies.

Knowledge, Skills and Abilities

  • Communication: Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen and understand the perspectives of others.
  • Analytical and Strategic Thinking: Analyses information, identifies critical elements, assesses consequences of different courses of action and draws logical conclusions.
  • Programme and Individual Performance: Takes initiative in setting realistic outputs, clarifying roles, responsibilities and expected results. Evaluates own results realistically drawing conclusions from lessons learned.
  • Decision Making: Makes decisions within own scope of responsibility after consulting with others and consideration of multiple perspectives. Assumes responsibility for decisions taken and reconsiders decisions where appropriate.
  • Knowledge Management and Sharing: Actively shares knowledge and information with others and adopts a learning approach towards work through training, mentoring or networking.
  • Teamwork/Relationships: Actively contributes to achieving team results. Displays cultural awareness and sensitivity and supports team decisions.
  • Change Orientation: Is open to new ideas, understands the need for change and adapts accordingly. Identifies and proposes solutions to challenges.

Education, Experience and Language Skills

  • Advanced university degree in HR, business or public administration, or equivalent relevant work experience.
  • Minimum of five years of HR management experience, including at least three in the area of job classification and design.
  • Experience in the development of HR policies.
  • Fluency in written and spoken English. Knowledge of another official IAEA language (i.e. Arabic, Chinese, French, Russian or Spanish) desirable.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $56 091 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $30 457*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance.

How to apply to the IAEA

Complete an Online Application

* Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

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