International Atomic Energy Agency
Vacancy Notice No. 2013/042

Position and Grade: Unit Head (P-2)
Organizational Unit: Project and Technical Support Services Unit
Facilities Management Section
Division of General Services
Department of Management
Duty Station: Vienna, Austria
Issue Date: 24 April 2013
Application Deadline: 21 May 2013
Type/Duration of Appointment: Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, works with the press to help clarify the technically complex work of the IAEA, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.

The Facilities Management Section provides technical advice and has overall responsibility for the implementation of major facilities management specific projects and administrative services for all IAEA premises. This includes providing technical services for IAEA meetings and conferences in the Vienna International Centre (VIC) and the Austria Center Vienna, including set-up and operation of worldwide video conferences and video job interviews for the IAEA.

Main purpose

The Unit Head coordinates the project activities of the Section. He/she prepares design proposals, technical specifications, drawings, cost estimates and bills of quantities for IAEA building and construction related projects. He/she prepares cost-effective planned preventive maintenance programmes for building elements and services. In addition, he/she supervises the Technical Support Services Group, and administers technical service contracts, and updates facilities management data for the IAEA's offices, including those outside the Vienna International Centre (VIC) headquarters.

Role

The Unit Head is: 1) a liaison with building operatives on the supervision and monitoring of works and services relating to upgrading, alterations and technical installation; 2) a specialist, translating client requirements into technical specifications for UNIDO/Buildings Management Services (BMS) or external contractors; 3) an analyst, monitoring minor repairs and work orders and providing recommendations on a wide range of technical and facilities management issues; 4) a coordinator of the activities of the Technical Support Services Group.

Partnerships

The Unit Head is in constant liaison with clients to identify relevant technical requirements for the VIC headquarters as well as for the IAEA's Regional Offices in Toronto and Tokyo and its laboratory sites in Monaco and Seibersdorf.

He/she coordinates with UNIDO/BMS technicians regarding the implementation and supervision of IAEA work order requests.

In addition, he/she keeps clients informed of progress on work order requests for projects and maintenance programmes.

Functions / Key Results Expected

  • Prepare technical design proposals, specifications, cost estimates and bills of quantities for IAEA building and engineering projects, and for refurbishments and renewals/upgradings of technical installations on IAEA premises.
  • Plan and implement logistical arrangements for office relocation works and technical facilities within the building complex.
  • Prepare detailed floor plans for the reallocation of office space in strict compliance with the modular standards laid down for office occupancy and the Space Efficiency Programme (SEP).
  • Coordinate activities of the Technical Support Services Group to provide video conferencing services to IAEA Departments, and to provide technical support for conferences and meetings organized by the IAEA.
  • Ensure adequate technical and safe environmental work conditions for IAEA staff at the VIC headquarters and elsewhere.
  • Ensure compliance with local building codes/norms and safety standards for all facilities and premises.
  • Draft specifications and statements of works for submission to the Office of Procurement Services.

Knowledge, Skills and Abilities

  • Professional expertise:
    • Good understanding of building procurement processes and technical evaluation of building proposals;
    • Skills in AutoCAD, MS Project and a facilities management system are essential;
    • In-depth knowledge of and application of the relevant local building standards and safety regulations.
  • Project management skills: Proven ability to plan, coordinate and supervise a complex logistical-technical project in close liaison with a broad range of national authorities and contractors in an international environment.
  • Interpersonal skills: Ability to establish and maintain good relationships with internal and external counterparts and to work as a team player in a multicultural/multidisciplinary environment with respect and sensitivity for diversity.
  • Negotiation skills: Ability to effectively advocate the organization's technical requirements.
  • Supervisory skills: Ability to manage staff, building team spirit, providing clear direction, motivating staff, managing their performance appropriately and fairly, and dealing with possible conflicts.
  • Analytical skills: Ability to analyse the needs of customers and translate them into workable solutions.
  • Communication skills: Excellent drafting and presentation skills in English.

Education, Experience and Language Skills

  • University (or equivalent) degree in civil engineering, building, architecture or related engineering studies.
  • Minimum of two years of relevant working experience in an international environment.
  • Fluency in written and spoken English required. Working knowledge of German highly desirable. Knowledge of other IAEA official languages (i.e. Arabic, Chinese, French, Russian or Spanish) an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $46 730 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $25 374*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance.

How to apply to the IAEA

Complete an Online Application

* Subject to change without notice


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

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