International Atomic Energy Agency
Vacancy Notice No. 2013/112

Position and Grade: Knowledge Management Officer (P-4)
Organizational Unit: Office of Legal Affairs
Offices reporting to the Director General
Duty Station: Vienna, Austria
Issue Date: 24 October 2013
Application Deadline: 13 November 2013
Type/Duration of Appointment: Fixed term extrabudgetary, 2 years (subject to a probationary period of 1 year)

Organizational Setting

The Director General's Office for Coordination provides leadership and coordination for all IAEA activities at the executive level for meeting Member States' needs, and achieving a one-house culture and a results-based management approach.

The Office of Legal Affairs, which reports directly to the Director General, provides legal services of the highest possible standards to the Director General, the Secretariat and to the organs and bodies of the IAEA, as well as to Member States, regarding the implementation of the IAEA's activities.

The Knowledge Management Officer position is part of the Office of Legal Affairs (OLA) to provide effective governance within OLA, the Director General's Office for Coordination (DGOC), and the Office of the Deputy Director General for Management (DDG-MT), and shares a portion of time within these areas. The Officer reports on respective functions and key results to these Offices.

Main purpose

The Knowledge Management Officer's main purpose is to provide expert advice on the development and implementation of the IAEA Knowledge Management System.


The Knowledge Management Officer is (1) an expert in knowledge management, providing advice to identify, develop and implement effective knowledge management practices in the IAEA, and (2) a coordinator and advocate of knowledge management-related practices and activities within the Secretariat.


The Knowledge Manager Officer liaises with the Chair, the Scientific Secretary and the members of the IAEA's Interdepartmental Steering Group for Corporate Knowledge Management (ISG/CKM), the Office of Legal Affairs (OLA), and the Management Coordinator/Advisor of the Department of Management and other IAEA Senior Managers in the development and implementation of the IAEA CKM System and promotes awareness and acceptance of CKM initiatives throughout the IAEA.

Functions / Key Results Expected

  • Develop departmental and cross-departmental systems and processes to ensure an effective and integrated approach to identifying, capturing, evaluating, retrieving and sharing IAEA information assets, as needed to enhance efficiencies and communication in support of a one-house approach and other modern management initiatives and processes, such as results-based management, risk management, quality management.
  • Provide expert advice to the Chair, the Scientific Secretary and the members of the Interdepartmental Steering Group (ISG)/Corporate Knowledge Management (CKM) on the development and implementation of the IAEA CKM System and follow up on the implementation of actions in the work plan and tasks.
  • Further the sustainability of OLA's knowledge management processes, building KM capacity through training and transfer of knowledge and skills, integration of the IAEA CKM System in OLA and on related policy matters.
  • Develop new approaches for the Department of Management on matters related to the IAEA's CKM System and in relation to streamlining of work processes to support the use of AIPS as a key CKM tool in the IAEA.
  • Identify, assess and recommend opportunities to further best practices in the IAEA's CKM System.
  • Identify and recommend ways to create, share and utilize knowledge within the IAEA to contribute to a culture of knowledge sharing among cross-departmental teams to 'institutionalize' CKM practices.
  • Review and evaluate policies, procedures and related roles and make recommendations with the objective to support the sustainability and continuity of the IAEA's CKM System.
  • Propose and coordinate communication and training programs designed to enhance awareness of the IAEA's CKM System (for staff joining and leaving the IAEA).

Knowledge, Skills and Abilities

  • Project management experience and a proven track record of designing, planning and implementing KM-related initiatives, including organization-wide implementation of programs and events that involve knowledge creation and sharing.
  • In-depth knowledge of modern leadership practices and management concepts.
  • In-depth knowledge of techniques and methods for mapping/measuring/analysing business processes.
  • Experience in implementing change in an organizational environment and in CKM activities.
  • Extensive practical experience in applying information technology to the implementation of KM and knowledge sharing strategies.
  • Sound knowledge of the IAEA's CKM System.
  • Experience in organizational/leadership development, management, coaching and training.

Education, Experience and Language Skills

  • Advanced university degree in knowledge management, business administration or related field.
  • Minimum of seven years of experience in knowledge management-related positions or other relevant experience.
  • Excellent command of written and spoken English essential. Knowledge of another official IAEA language (i.e. Arabic, Chinese, French, Russian or Spanish) an asset.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $67 483 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $45 281*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance.

How to apply to the IAEA

Complete an Online Application

* Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.

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